Moving your office or data center is far more complex and challenging than moving your residence. The reason being mission critical information reaches risk during each point of the move, which opens the entranceway to data breaches within your company. If an office move isn’t handled appropriately, your business could face overwhelming consequences.
Make sure you use a professional office moving company that is compliant with all federal and state records management laws. These companies can help you move your office using secure procedures, and limit the risks and liabilities of a data breach. Even with the assistance of these professional office movers, there are still steps you must try protect your sensitive data as well as your business before the move.
Select a Project Manager
Assigning a team member to oversee the entire move is crucial throughout your office relocation. This experienced and knowledgeable person can help with the pre-planning process, coordinate with any office mover, and manage any relocation conditions that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and business furniture you do not use to the new location. Go through your workplace and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that can be destroyed or donated. Your workplace moving company may have a disposal service that may remove and dispose of the things for you.
Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data should be moved safely and smartly as well. A secure chain of custody means that all paper documents and files in your workplace are relocated minus the risks of a data breach.
A professional office moving company use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as you possibly can. These methods include moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to slice the seal to only 1 person.
Store Old Records Wisely
Old records are at risky for data breaches because companies rarely put as much emphasis on protecting outdated or unwanted records. However, any record which has customer data or company information puts your business at significant risk. Your very best option is to use an office moving company that also owns a secure records storage facility. You’ll save on moving costs and space at the new location, and you can reduce your risk for data breaches along the way.
Hire the Right Office Mover
There’s a big difference between utilizing an experienced office moving company and a normal mover that doesn’t focus on commercial relocation. You need to hire a professional office mover with data and records management expertise to secure your digital and paper files through the move.
A professional office mover can make the relocation process as seamless as possible, which means your company will be back ready to go quickly following the move. Some things to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you setup at the new location
? Employees who have undergone extensive background checks and so are trained in the intricacies of office relocations and records moving
? local moving company dallas county with all federal and state regulations, including HIPAA
If your organization is planning an office move, you probably already understand the complexity of the procedure and the significance of putting your sensitive data in the hands of a mover you can trust. You only want to work with a reputable office moving company that uses guidelines and cutting-edge equipment.